A Clear Path to a Smoother, More Sustainable Practice
Theraception isn't just a receptionist service — it’s a streamlined experience built around your practice’s unique needs. Our simple onboarding journey makes it easy to hand off client communication needs—so you can reclaim time and peace of mind without missing a beat.
Your Journey with Theraception.
Here’s how we work together to create a client communication system that feels effortless and professional.
Step 1. Schedule Initial Consultation
Start by booking a free consultation with our team. We'll take the time to understand your practice’s needs, current challenges, and growth goals.
Step 2. Complete the "Fit Quiz"
Before your consultation, complete a short "Fit Quiz" that helps us to identify if and where Theraception can add value for you and your practice.
Step 3. Practice Needs Consultation
During this consultation, we’ll dive deeper into your workflows, client intake process, and communication flow.
Step 4. Choose Your Plan
Based on your needs and goals, you’ll select the Theraception plan that best matches your client engagement volume and communication needs.
Step 5. Review Your Call Handling Plan
Your dedicated receptionist will design a customized call-handling plan based on your preferences and your practice’s client journey.
Step 6. Forward Your Calls and Go Live!
Once your call-handling plan is finalized, you’ll set up call forwarding to your Theraception receptionist—and we'll start managing your new client inquiries, waitlist, referrals, and communications right away!
Virtual Receptionist Services
What We Take Off Your Plate.
- Deliver a Professional Call Experience
Every call is answered promptly and professionally—whether from an existing client or a potential one—ensuring no concern or opportunity is missed.
- Handle Inquiries Across Multiple Channels
We manage client intakes from phone calls, Psychology Today inquiries, and forwarded emails—making sure no prospective client falls through the cracks.
- Gather New Client Information Efficiently
We collect essential intake details from new client inquiries—saving you time and making onboarding faster and smoother.
- Maintain and Update Your Waitlist
We manage your waitlist, follow up with prospective clients, and help keep your practice pipeline strong without extra effort from you.
- Send Call Summaries to You Directly
Stay in control without the busywork—receive clear, concise call summaries via email or text after every client interaction.
- Coordinate Referrals Seamlessly
When a client isn’t a match or your practice is full, we help refer them to trusted providers, maintaining goodwill and continuity of care.
Book Your Appointment Today.
Book a free consultation today and explore how Theraception can become the supportive partner your practice needs.